• Pre-filled Reasonable Adjustments Policy Template for employers, helping organisations set out a clear approach to workplace adjustments and support.
  • Document preview of the three-page Reasonable Adjustments Policy Template showing the employer statement, scope, objectives and other policy sections.
  • Video showing how to complete and customise editable health and safety templates.
  • Reasonable Adjustments Policy Template with pre-filled content for establishing a structured approach to workplace adjustments and individual support.
  • Pre-filled Reasonable Adjustments Policy Template with editable content that can be tailored to an organisation, plus a separate blank version.
  • Reasonable Adjustments Policy contents covering scope, objectives, types of adjustments, responsibilities, confidentiality, complaints, review and approval.
  • Reasonable Adjustments Policy Template showing it can be completed on a computer or mobile device, or printed and filled in by hand.
  • Editable Reasonable Adjustments Policy Template showing digital text fields for customising policy content and recording additional information.
  • Downloadable Reasonable Adjustments Policy Template with a link to the digital files sent by email after purchase.
  • 1. Reasonable Adjustments Policy Template created by qualified professionals with extensive industry experience.
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Reasonable Adjustments Policy Template

Reasonable Adjustments Policy Template

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£15.00 GBP
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Create Your Reasonable Adjustments Policy Without Starting from Scratch

Colleagues in the workplace, representing individual support and the use of a Reasonable Adjustments Policy.

This pre-filled Reasonable Adjustments Policy Template gives organisations a practical starting point for setting out how reasonable adjustments will be considered, agreed and supported for employees, job applicants and people using their services.

Designed for employers, managers and HR teams, the editable policy helps establish a clear and consistent approach to supporting employees, job applicants and others who may need reasonable adjustments, while recognising that individual needs and workplace barriers will vary from person to person.

Professionally written content is already in place, so you can tailor the policy to your organisation rather than starting from scratch, helping you put a practical approach in place more quickly.

 

Who Is the Policy Designed For?

Workplace team representing employers, managers and HR professionals who may use a Reasonable Adjustments Policy Template.

The template is designed for employers, business owners, managers, supervisors and HR professionals who want to make reasonable adjustments easier to manage consistently without having to develop their own policy from scratch.

The pre-filled policy covers employees, job applicants and people using the organisation’s services, helping organisations take a more structured approach to identifying barriers, considering individual needs and providing appropriate support.

 

Why Use a Reasonable Adjustments Policy?

Colleagues discussing work together, representing a person-centred approach to reasonable adjustments and individual workplace needs.

Set Out a Clear Approach

Explain how your organisation approaches reasonable adjustments, helping employees, managers and others involved understand the process and what they can expect.

Support Consistent Decision-Making

Give managers a common framework for discussing and considering reasonable adjustments, helping create greater consistency without taking a one-size-fits-all approach.

Make Responsibilities Clearer

Set out the roles of management, HR and employees so everyone involved has a clearer understanding of their responsibilities.

Support an Inclusive Workplace

A written policy can help demonstrate your organisation’s commitment to identifying workplace barriers and considering practical support for people with different needs.

Keep Support Focused on the Individual

Reasonable adjustments will not look the same for everyone. The policy provides a clear framework to work from while keeping the person, the barriers they experience and their particular circumstances at the centre of decisions about support.

 

What’s Covered in the Reasonable Adjustments Policy?

Reasonable Adjustments Policy graphic representing the structured workplace support covered by the pre-filled policy template.

The pre-filled template covers the key areas needed to set out and manage your organisation’s approach to reasonable adjustments.

  • Employer statement, scope and objectives to establish the overall approach

  • Identifying the need for adjustments including discussions with managers, HR and occupational health where appropriate

  • Examples of reasonable adjustments covering the workplace, equipment, working patterns, absence, support and assessment processes

  • A clear process for making adjustments from discussing needs through to implementation and review

  • Roles and responsibilities for management, HR and employees

  • Confidentiality and complaints to help set expectations around sensitive information and raising concerns

  • Review, monitoring and approval including space for sign-off and a future review date

A separate blank version is also included if you prefer to create your own policy using the same structured format.

For individual workplace support, the policy can be used alongside our Reasonable Adjustments Planner, which provides a structured way to record workplace barriers, individual needs, agreed adjustments and future reviews.

Where someone may need individual arrangements or assistance during an emergency evacuation, our Personal Emergency Evacuation Plan (PEEP) Template can be used to plan and record that support.

 

Complete Digitally or by Hand

Reasonable Adjustments Policy Template showing it can be completed and customised on a computer or mobile device, or printed and filled in by hand.

The Reasonable Adjustments Policy Template is an editable PDF, so you can fill it in and customise it on a computer or mobile device, save completed copies for your records, or print it and complete it by hand.

Clear instructions are included to help you customise and complete the document for your organisation.

 

Need Broader Reasonable Adjustments Support?

Reasonable Adjustments Complete Bundle graphic representing practical workplace support resources for individual needs and inclusion.

If you need a broader set of workplace resources, our Reasonable Adjustments Bundles combine the Policy with other practical reasonable adjustments templates and guidance at better value than purchasing the included products separately.

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frequently asked questions

Reasonable Adjustment Policy FAQs

What is a Reasonable Adjustments Policy?

A Reasonable Adjustments Policy sets out how an organisation will approach requests for reasonable adjustments and support people who may experience barriers at work or during recruitment. It can explain how needs will be identified and discussed, the types of adjustments that may be considered, who is responsible for what, and how agreed arrangements will be reviewed.

A clear policy can help employees, job applicants, managers and HR understand the organisation’s approach while keeping decisions focused on the individual and their circumstances.

Why is a Reasonable Adjustments Policy important?

A written policy provides a clear framework for considering and managing reasonable adjustments, helping managers and employees understand the process and what they can expect.

Employers also have legal duties to make reasonable adjustments for disabled workers and job applicants where required. A policy can support this by setting out a consistent approach, but having a policy alone does not automatically mean those duties have been met.

Who is responsible for implementing reasonable adjustments?

The employer has responsibility for meeting its legal duties around reasonable adjustments, although the practical process will often involve managers, HR and the individual.

Managers may discuss needs and help put agreed support in place, HR may provide advice and guidance, and the individual can contribute by explaining the barriers they experience and what may help. The aim should be a two-way discussion focused on the person and their particular circumstances.

What types of reasonable adjustments might be considered?

Reasonable adjustments will depend on the individual, their role and the barriers they experience. Examples can include changes to working hours or patterns, alterations to the workplace, adapted or specialist equipment, changes to recruitment or assessment processes, additional support or mentoring, and time away from work for treatment or rehabilitation.

The most appropriate adjustment should be considered with the individual rather than assuming that everyone with the same disability or health condition will need the same support.

For more condition-specific examples and considerations, explore our [Reasonable Adjustments Guides.

How Should a Reasonable Adjustments Policy Be Put into Practice?

A Reasonable Adjustments Policy should be communicated to the people who may need to use it and supported by clear responsibilities and practical processes. Managers and HR should understand how to respond to requests, discuss individual needs, record agreed adjustments where appropriate and review them when circumstances change.

The policy itself should also be reviewed periodically and updated where necessary so that it continues to reflect the organisation’s arrangements and relevant requirements.

Our Reasonable Adjustments Planner can be used alongside the Policy to help individuals and managers discuss, record and review agreed workplace adjustments.

How can I download this document?

Once you have completed your purchase you will be sent a link via email to download your files. This is usually within an hour.

No subscription, no contract, easy.

How can I edit the document?

By hand:

Simply open the document through your web browser, or other print software, and navigate to print. The document can be printed in black and white if needed. Grab a pen...

On a computer:

We recommend opening and completing our templates using Adobe Acrobat Reader, the free, user-friendly PDF app from Adobe. You can use it to enter or update information in the editable fields, save your changes and print the completed template.

Use this link to download your free copy from Adobe.com. Alternatively, navigate to Adobe.com and search for Acrobat Reader.

On a mobile device:

Although our templates may be easier to view and complete on a larger screen, such as a computer or laptop, our editable PDF templates can also be downloaded, opened and completed on an iPhone, iPad, Android phone or Android tablet.

Read our simple mobile device guide.