The easiest way to create a coffee shop risk assessment is to use a pre-filled, editable template designed for the coffee industry.

Writing a risk assessment from scratch can be time-consuming, especially when you’re unsure what hazards to include or how to phrase control measures. Our Coffee Shop Risk Assessment Template makes this simple. It’s professionally written and covers all key hazards found in coffee shops, including burns from hot liquids, slips and trips, electrical safety, manual handling, COSHH, and fire risks. You simply review the pre-filled sections, adapt them to your shop, and add any site-specific details to stay compliant and protect your team and customers.

For complete coverage, our Coffee Shop Health and Safety Template Bundle includes over 60 essential documents such as risk assessments, policies, COSHH assessments, fire safety forms, accident report templates, staff safety guidance, and more. It’s the all-in-one solution for managing compliance, reducing risk, and keeping your coffee shop safe and professional.

Yes, every coffee shop must complete a health and safety risk assessment to identify potential hazards and ensure the safety of staff and customers.

While only businesses with five or more employees are legally required to have their risk assessment written down, it’s strongly recommended for all coffee shops to do so as best practice. A written record helps you manage risks such as burns from hot equipment, slips and trips, fire hazards, manual handling, and COSHH-related dangers from cleaning products. It also demonstrates due diligence to inspectors, insurers, and clients. Our editable Coffee Shop Risk Assessment Template is pre-filled with relevant content and is easy to customise, saving you time while ensuring full compliance.

To make health and safety management even easier, our Coffee Shop Health and Safety Template Bundle provides everything you need in one place — from risk assessments and policies to fire safety documents, COSHH templates, accident report forms, staff safety guidance, and more. It’s designed to simplify compliance and help you maintain a safe, well-managed environment for baristas, staff, and customers.

A health and safety policy sets out your business’s commitment to keeping staff and customers safe and outlines how risks are managed day to day.

Your policy should include three key parts: a statement of intent (your overall safety commitment), roles and responsibilities (who manages what), and detailed arrangements for handling specific risks. For coffee shops, this means addressing areas such as hot equipment, food hygiene, COSHH cleaning products, accident procedures, fire safety, and staff training. Having a clear written policy not only demonstrates professionalism but also compliance with legal obligations.

Our Health and Safety Policy Template makes the process straightforward, with a clear one-page format and professionally pre-filled examples that make completion quick and effortless.

For a complete, all-in-one solution, our Coffee Shop Health and Safety Template Bundle includes over 60 essential documents — from policies and risk assessments to COSHH assessments, fire safety forms, accident report templates, staff safety guidance, and more. It provides everything you need to manage compliance efficiently, reduce risks, and maintain a safe, professional coffee shop environment.

Coffee shops face a variety of everyday hazards, from burns and slips to fire risks and chemical exposure.

Common risks include hot water and steam from coffee machines, spilt drinks on floors, electrical faults, manual handling injuries, and improper storage or use of cleaning chemicals covered under COSHH regulations. Repetitive movements and long shifts can also lead to ergonomic issues for baristas. Identifying these hazards early helps prevent injuries and downtime.

Our Coffee Shop Health and Safety Template Bundle includes risk assessment templates, COSHH documents, fire safety forms, and accident logs to help you manage and control these risks effectively.

Coffee shops must carry out a fire risk assessment and have clear fire safety procedures in place to protect staff and customers.

Fire risks can come from electrical faults, toasters, ovens, or coffee machines left unattended. Your premises should have working fire alarms, extinguishers suitable for electrical and grease fires, clear escape routes, and regular fire safety training for baristas and supervisors. Fire drills should be held at least annually, with findings recorded and reviewed.

Our Fire Risk Assessment Template guides you through the process of completing your fire risk assessment, making it easy to identify hazards, implement control measures, and maintain a safe, compliant workplace.

For a complete fire safety solution, our Essential Fire Safety Template Bundle includes a full suite of professionally written documents designed to help your coffee shop meet fire safety regulations with confidence.

Coffee shops must assess and control exposure to hazardous substances under COSHH (Control of Substances Hazardous to Health).

Typical substances include cleaning sprays, degreasers, dishwasher detergents, and descaling agents that may be used for coffee machines. Each chemical should have a COSHH assessment detailing potential hazards, PPE requirements, safe storage, and disposal instructions. Staff should be trained on what to do in case of spills or exposure.

Our COSHH Risk Assessment Templates come pre-filled for common hazardous substances used in coffee shops, such as disinfectants, bleach, detergents, and hand sanitisers. A Blank COSHH Risk Assessment is also available, allowing you to easily easily record and assess any additional substances specific to your business.

Food hygiene and allergen management are essential for every coffee shop serving food or beverages.

You must have clear procedures in place for food storage, temperature control, cross-contamination prevention, and allergen awareness. The Food Information Regulations 2014 require you to clearly display allergen information for any food or drink you serve, ensuring customers are fully informed before ordering. Staff should complete food hygiene training and maintain strict cleaning routines for work surfaces, fridges, and utensils. It’s also important to label allergens clearly — especially for ingredients like milk, nuts, and gluten — to protect customers and demonstrate due diligence.

Yes — every coffee shop should keep detailed records of any accidents, injuries, or near misses that occur in the workplace. These should be recorded using an accident report form.

Accident reporting is a vital part of effective health and safety management. Keeping accurate records helps you identify patterns, prevent future incidents, and demonstrate that your coffee shop is managing safety responsibly. Serious injuries or incidents must be reported under RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations). You should also document first aid treatments and near misses to support ongoing risk assessments and staff training.

Our Accident Report Form Template makes accident reporting straightforward, with a professional layout that helps you record incidents accurately, improve safety performance, and stay fully compliant.

For complete coverage, our Coffee Shop Health and Safety Template Bundle brings together over 60 essential documents — including your accident report form, risk assessments, policies, COSHH and fire safety templates, staff safety guidance, and more. It’s the ultimate all-in-one toolkit for simplifying compliance, minimising risks, and keeping your coffee shop safe, compliant, and well-managed.

Proper training is one of the most effective ways to reduce workplace accidents and ensure your coffee shop remains compliant.

Training should cover essential topics such as food hygiene, COSHH awareness, manual handling, fire safety, first aid, and accident reporting. Baristas, supervisors, and cleaning staff should receive health and safety training as part of their induction and at regular intervals thereafter. Keeping up-to-date training records helps you evidence compliance and maintain consistent safety standards across your team.

The Coffee Shop Health and Safety Template Bundle includes an editable health and safety induction form, and staff safety guidance, helping managers deliver and document effective training with ease.

Health and safety documents in your coffee shop should be reviewed at least once a year — or sooner if significant changes occur in your business.

Reviews should take place after any refurbishment, significant menu changes, new equipment installations, or operations that highlight new risks. Regular reviews ensure your procedures stay up to date, legally compliant, and relevant to daily operations. Keeping documents current also supports a positive safety culture among staff and helps avoid potential enforcement action.

Our Coffee Shop Health and Safety Template Bundle includes a suite of over 60 essential health and safety documents which are fully editable, making it quick and simple to update your risk assessments, policies, and other documents whenever your coffee shop evolves.

Employers' Liability Insurance is mandatory if you have employees. You may also consider Public Liability Insurance to protect against claims from customers. Always consult with an insurance advisor to ensure you have the right level of coverage for your specific needs.

Ensure compliance across your business with our Coffee Shop Health and Safety Template Bundle, featuring a complete set of essential documents designed to help you meet health and safety requirements in your coffee shop.